WelcomeFest 2019

Once a year, the Student Activities Center in the Memorial Union holds WelcomeFest for students to experience Ames local businesses, community organizations, and ISU departments. Student Organizations have a similar opportunity at ClubFest. 

WelcomeFest attracts over 4,000 students, and 100 businesses and departments. This event gives you the opportunity to promote your services, goods and employment opportunities, and welcome students to our community.

Booth Information:

• Space will be assigned on a first-paid, first-served basis.
  
  


• Space set-up will be from 4 - 5:30pm on August 28. Tear-down and load-out will be from 8:30 - 9pm the same evening.

Display Information:

• Each registrant will receive one six foot table and one chair. If your booth exceeds six feet then you will need to purchase two spaces.
  
  


• Displays must comply with fire code and safety restrictions. If we have concerns about your display, we will notify you immediately and work out an alternative solution.
  
  


• Please let us know what freebies you are handing out so we can ensure that they follow our standards for this event.
  
  


• If you choose to give out food samples, additional paperwork may be required.
  
  


• WelcomeFest is advertised as a FREE event to students. Selling foods/services/products at the booths is NOT allowed, but you may give away samples, employment applications, invitations or information about the products/services you offer to the ISU community. Credit card solicitation is prohibited at Iowa State University.
  
  


• Electricity is limited to a first-registered, first-served basis. Please bring your own extension cords.

Registration Options

Standard Registration
 - $150 until Friday, June 28; $250 after Friday, June 28

• One booth with access to electricity if needed (must indicate on the registration form).
  
  


• One parking pass for the Memorial Union parking ramp.
  
  


• Name of business, organization, or department listed on the WelcomeFest website.

Cardinal Sponsorship (Limited Availability)
 - $300 until Friday, June 28; $400 after Friday, June 28

• One booth with access to electricity if needed (must indicate on the registration form).
  
  


• Primary placement in the Great Hall by the entrance used by students.
  
  


• Logo* included on all WelcomeFest promotions, including posters on campus and in the Ames community; the WelcomeFest webpage; a mass email sent out to all students; and signage at the event.
  
  


• 2 parking passes for the booth included with this registration, and 1 parking pass for each additional booth purchased after that.

Gold Sponsorship (Limited Availability)
 - $500 until Friday, June 28; $600 after Friday, June 28

• One booth with access to electricity if needed (must indicate on the registration form)
  
  


• Premier placement in the Great Hall by the entrance used by students.
  
  


• Premier logo* and link placement on all WelcomeFest promotions, including posters on campus and in the Ames community; the WelcomeFest webpage; a mass email sent out to all students; and signage at the event.
  
  


• Digital promotions throughout the MU and in the Great Hall on the day of the event.
  
  


• Social media shout-outs through MU accounts leading up to the event.
  
  


• Curb-side supply drop-off from 12-4pm on the day of the event. Supplies will be placed on your table in the Great Hall for your convenience.
  
  


• 3 parking passes for the booth included with this registration, and 1 parking pass for each additional booth purchased after that.
  
  


• Access to a VIP room with snacks and bottled water from 4-9pm

*A high-res logo (300 dpi or greater, saved as a PNG file with a transparent background) is required. Logos must be emailed to [email protected] no later than Friday, July 19. Logos received after this date will not be included on any advertisements.

Other Information

• All fees are non-refundable.
  
  


• Every booth registration subject to a $2 MidwesTIX fee.
  
  


• A 3% convenience fee is added to all online registrations.
  
  


• One booth is included with each registration option. If you need to purchase additional booth spaces, you will need to add those as additional "Standard Registrations" to your purchase. 
  
  
  
  
  
  • Example 1) You would like to purchase a Standard Registration and have a total of 6 tables at the event. You will need to select 6 "Standard Registrations" on the MidwesTIX registration page.
    
    
  
  
  • Example 2) You would like to purchase a Cardinal Sponsorship and have a total of 5 tables at the event. You will need to select 1 "Cardinal Sponsorship" and 4 "Standard Registrations" on the MidwesTIX registration page.
    
    
  
  
  
  


• For questions contact Katie Haygood or Brigitte Milhous at (515) 294-8081 or [email protected]. We look forward to your participation in welcoming ISU students to our community!